When doing business transactions, surely you often find a variety of document used as evidence of transactions such as receipts, invoices, receipts, and notes. In between the fourth document, many people are still confused in distinguishing the two types of documents i.e. invoices and receipts. Although in fact, they've often come across the documents it every day.
Then, what exactly is the difference of the invoice, and receipt of it?
Before discussing about the differences of invoices and receipts, it's good that you know what the definition of invoice and receipts along with the function of both documents for the company.
Understanding the Invoice (the Invoice) and the Function
Understanding invoice (invoice) is a document issued by the company (the seller) contains a bill to be paid by the consumer. Function invoice for the company is as follows:
- Provide information about the goods / services that have been purchased by consumers
- Provide information to the magnitude of the billing and payment terms that must be done by the consumer
- As a reference valid if the goods / services listed in the invoice will be for sale again to another party
- As referrals are valid when adding a transaction to the financial bookkeeping of the company
- As a referral if there is a mistake in the delivery of goods or the calculation of the total bill payment.
The Invoice contains details about the quantity, price, discount, invoice number, taxes, the total amount for payment, the date of issuance of the invoice, and the signature of the seller. Invoice to be sent before payment of goods to indicate the amount that must be paid by the buyer.
The Invoice is usually made in triplicate. The first copy to be given to consumers, the second copy is to be signed by the buyer then will be stored by the seller and will be used as an attachment billing later in the day, while for a copy of the third stored in books invoice (invoice).
The directorate general of Taxation issued a regulation that requires each company of the taxpayer to make an e-invoice (electronic invoice) to avoid abuse of reporting taxes. The regulation is valid since the year 2014.
The traits Invoice
Traits of the Invoice (invoice) is as follows:
- Include the maturity time of payment so the buyer knows when to settle the bills
- There is a reference number that is different in each invoice so that the company does not have the Invoice terduplikat.
Invoice (invoice) has some kind of tailored to the needs of each, namely:
1. Invoice Usual
Invoice commonly used in common transactions are usually completed in one-time payment process.
2. Invoice Proforma
Invoice proforma temporary (temporary), given to the consumer prior to delivery of the goods as a whole because the goods accepted by the consumers sent gradually or separately.
If all the goods purchased by consumers has been received, a proforma invoice will be replaced with ordinary invoices.
3. Invoice Consular
Invoice consular created specifically to trade the level of international (export-import). The Invoice requires the legality of the representatives of the country of destination of the importer, namely the trade attaché, office of consular affairs, and the embassy of the importing country located in the exporting country.
Understanding the Receipt and Functions
A receipt is a proof of the transaction and the receipt of a certain amount of money for payment of goods / services. A receipt is created and signed by the parties the seller, and then handed over to the buyer who has paid.
The receipt serves as a certificate of proof valid for a transaction and the submission of a sum of money from the buyer to the seller and signed by the seller who has received a certain amount of money by which is listed on the receipts.
The receipt is issued after payment of the goods. The receipt contains the details of the buyer and commodities such as quantity, price, tax, discount, date of payment, total amount paid, number of the receipt, and signature of the seller or its authorised agents.
Receipts have two parts: the first part to be given to the party who paid as evidence of the recording of the expenditure of money, while the second part is given to the party receiving the money as a proof record the receipt of money.
Traits of the Receipt is as follows:
- Receipts consist of two parts, namely the sub left and right. Subkanan (prints smaller) given to the seller as a sign of proof that payment has been received, Then sub the left is given to the buyer
- Document duplicate with different colors. Each of the parties to get a proof of payment
- Written complete information of both parties, either about the product information, the amount of money that must be paid, the address and the date of purchase, as well as the name and signature of the seller as a valid proof that both parties have conducted the payment transaction.
The use of receipts is not too important to the individual but very vital for the company. Therefore, the receipt is used and recorded in the cost of the expenditure as well as recapitulated in the book great.
Differences Invoice and Receipt
Although at first glance look the same, however they both have differences. The difference between invoice and receipt are as follows:
- Invoice is a request for payment and a receipt is a confirmation of payment
- The Invoice is issued before payment while the receipt is issued after payment
- The Invoice is used to track the sale of goods or services, whereas receipts serve as documentation to the buyer that the amount of the merchandise had been paid in full
- The Invoice showing the total amount due while the receipt showing the total amount paid together with the payment method.
The documents proof of transaction such as invoice and receipts is very important in order to avoid the possible occurrence of abuse or falsification of transactions that are not desirable.
Well, that's the reviews about the difference between invoice and receipt. Hopefully useful!
Source: BacaanRingan.com
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